The Situation
RCSI Hospital Group receive an average of 120-140 post applications each week from the clinical sites in the group requesting resources for hire in functions such as Nursing, Medical, Support, Admin etc. Each post requires approval at either the sub-committee level in the group or by the HSE Group Employment Control Committee (GECC).
The process for creating and approving posts at site and group level, was manual and not standardised across the clinical sites, with most using MS Excel in varying formats with inconsistent data captured. In many instances during the approval stage of the process, further information was required to complete the application, resulting in a large volume of emails and communications back and forth between the group & clinical sites personnel.
An Advanced and Responsive HR & Vacancies Management Tool
The PACS Portal was developed for clinical site users, to create a post application by submitting relevant data such as, importantly the post funding source as well as the contract type, contract duration, grade, department, vacancy type, hours etc.
The PACS CRM component enables the RCSI Hospital Group and the HSE GECC to administer outcomes of these applications as well as enabling generation of a suite of post application status reports and an automated Approval to Hire form for every approved post.
PACS is enabled with post application status-driven-workflows which trigger the generation of automated notifications to relevant personnel in the post application process, as well as functionality to upload & manage associated documents required to support the approval of the application
Key Functionality & Features
- Intuitive User Portal & CRM
- Real-Time Post Application Status Reports
- Automated Approval to Hire Form
- Status Driven Workflows & Automated Notifications
- Funding Initiative Post Tracking
-compressed.png "Dynamics-365-logo-(1)-compressed"){kind=logo}
.png "powerplatform-logos (1)")
